How to maximize outlook space. Are you getting a weekly or even daily e-mail warning that you are about to run out of mailbox space? Mailbox Cleanup cleanup tool is a one-stop, you can use it to trim the size of your mailbox.

Do the following:

  1. Check your mailbox and the total size in their respective folders.
  2. Find items more than a certain date or size.
  3. Archived items by using an automatic archiving.
  4. View Deleted Items folder size and empty the Deleted Items folder.
  5. Check the size of your Conflicts folder and delete this folder.

Best practices to keep your mailbox thin

If your email is stored on the e-mail server such as Exchange, when your mailbox reaches its limit administrator might start limiting function. For example, 90 MB of you may get a warning, at 100 MB you may be unable to send email, and 110 MB, you may not be able to receive e-mail.

Here are some ways to keep your mailbox size control:

  • Archive old items – Move To retain the old items to the archive. You can create a separate Outlook data file (.pst), you can at any time from Outlook you need to open it. By default, Outlook automatically archived items at regular intervals. You can also manually archive items as needed at any time. In this way, you can decide which items are archived, when to archive them and store them.
  • NOTE: If you do not see the Archive command, your organization may have turned off this feature.
  • Empty the Deleted Items folder – empty the Deleted Items folder frequently, so you do not make sure that you do not keep the message.
  • Empty spam folder – periodically empty the spam folder in your inbox save space, so the information you really want.
  • Your e-mail attachments stored outside – as an attachment to accumulate over time, they will take up a lot of space. For the attachment you want to keep, save them to think team sites, OneDrive, or to your computer folder.