Google has introduced a new administrative tool for Google’s work to prevent business data from falling into the wrong hands. New Data Loss Google’s Prevention (DLP) monitors for Gmail emails to confidential or sensitive information is only shared with the people approved for such data.

For example, if your business prohibits the exchange of information with the customer’s credit card providers, your IT administrator can set policies DLP, which monitors all outgoing e-mail messages. If a credit card number is in the body of e-mail messages or attachments as documents, spreadsheets and presentations, and then the DLP can take predefined actions.

E-mail can be quarantined for the administrative review, returned to the sender for the modification or rejected.

Custom rules

In addition to the predefined categories detector maintenance, credit card information and social security numbers, administrators can configure custom rules with the DLP, to ensure that the correct policy is applied to relevant persons or agencies.

The credit card, for example numbers, the rule can be applied to every message and every employee of the company-wide, or it can be limited to specific departments. Administrators can choose to DLP Monitor outbound messages, or to apply the rule on the inbound and outbound internal emails.

In an official document of the DLP, Google claims that the detectors to order keyword can also be used, and the system has intelligent logic, designed to “reduce false positives and negatives.”

Expanding DLP

DLP is now available for Google Apps, an unlimited number of users, but Google promises that the DLP-expand to other Google services in the future.

“We are working on bringing in DLP Google Drive at the beginning of next year, along with other rule-based security systems,” said Suzanne Frey, Director, Security, Trust and Privacy, applications Google, in a statement.

Data Loss Prevention for Gmail is the last measure of the Google Security following an alert system that notifies users if the letter will be sent over an insecure connection.

  • Read our review of the Google Apps for Business